Contact us today!
(518) 203-2110

Evolve IT

Evolve IT has been serving the Saratoga Springs area since 1995, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Are You Drowning in Paper? Reach for the Cloud!

Are You Drowning in Paper? Reach for the Cloud!

Paper documents, manila folders, and file cabinets have long been symbols of office work. Today, these once-proud symbols are looked down upon, due in part to the public being more environmentally conscious, as well as advancements made in cloud computing that make a paper-centric workflow an inefficient option.

To find an example of this, look no further than your HR department. Did you know that the average HR record takes up a whopping 29 pages of paper? Now multiply that by the number of employees you have and you’re looking at a hefty stack of documents. For SMBs, these records alone could take up as much as an entire four-drawer file cabinet. Also, let’s not forget that it’s normal to keep HR records of previous employees on file for the past year or so. For companies with a high turnover rate, these files alone could take up an additional drawer or cabinet.

While it’s certainly annoying to have a row of bulky file cabinets take up precious office space, the annoyance level multiplies when it’s time to actually dig through all of these files and retrieve an obscure piece of information. When considering how much time it takes to pay a worker to manage and maintain the contents of a file cabinet, it makes sense how file cabinets wind up costing companies upwards of $20,000... each!

Alternatively, if all of these pages and pages of HR records (as well as all of your company's other documents) were to be digitized, then finding needed information would be as easy as entering what you’re looking for in a search form. Plus, if these documents were to be stored in the cloud, then those needing access to digital records wouldn’t be limited to viewing the documents only from their work PC. Instead, every employee needing access would be able to access these files from anywhere with an Internet connection, and on most Internet-connected devices.

Additionally, storing your documents in the cloud vastly improves security compared to keeping paper documents lying around the office, or even having them hidden away in a file cabinet that’s only protected by a low-grade lock. To give you an idea of how the cloud can improve document security, consider a recent study by IDG Cloud Computing that found that 94 percent of SMB cloud adopters claimed to have experienced security benefits from moving to the cloud.

Increased efficiency, money-saving workflows, and improved security, these are just three ways that cloud computing can improve how your company does business. Oh, and we forgot to go into the most important benefit: going paperless is good for the environment!

The benefits of cloud computing are clear and getting started with the cloud is easy. Just call Evolve IT today at (518) 203-2110!

Comments

 
No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Guest
Tuesday, 01 April 2025
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Blog Archive

Free Consultation

Sign up today for a
FREE Network Consultation

How secure is your IT infrastructure?
Let us evaluate it for free!

Sign up!

Free Consultation
 

Tag Cloud

Tip of the Week Security Best Practices Technology Internet Cloud Hackers Email Privacy Productivity Business Malware Software Business Computing User Tips Computer Hosted Solutions Microsoft Upgrade Efficiency Workplace Tips Google Windows 10 IT Support Mobile Devices Innovation Smartphone Gmail Ransomware Hardware Network Security Bandwidth Facebook Microsoft Office Office Backup Apps Operating System Business Continuity Disaster Recovery Communication Hacking The Internet of Things Social Media WiFi Smartphones Networking Small Business Data storage Phishing Data Windows App Experience Mobile Computing Big Data communications Safety Unified Threat Management Mobile Device Management Quick Tips Money Network Managed Service Provider Outlook Firewall Content Filtering Cybercrime Wireless Technology Website Android Apple Best Practice Employer-Employee Relationship Alert Two-factor Authentication History Music Router Cryptocurrency Office 365 Laptop IBM Retail Education Analytics Saving Money Google Docs Cleaning Lithium-ion battery Holiday intranet Processors Black Market Managed IT services YouTube LiFi Staffing Office Tips BYOD Downtime Social Networking Help Desk Passwords Bluetooth Streaming Media Public Speaking Visible Light Communication IP Address Disaster Virtualization Micrsooft Automation Government Business Growth Memory Data Management Advertising Augmented Reality Recovery Keyboard Robot Society Search Deep Learning Sports User Hard Drives Google Wallet BDR Spam Information Technology Remote Computing Running Cable Shortcut Windows 8 DDoS Vendor Management Internet of Things Heating/Cooling IT Services Word Hosted Solution Windows XP Artificial Intelligence Documents Tech Support Monitors Compliance Business Management Drones Social Printer Displays Browser Competition Virtual Desktop Presentation Wireless Entrepreneur Unified Communications Domains Securty Document Management End of Support Encryption SaaS Hacker VoIP Law Enforcement Cortana Proactive IT Writing Application Customer Service Network Congestion Save Money
QR-Code